Summary::

• Plan and coordinate human resources activities and staff of an organization.
• Undertake a variety of HR administrative duties working on different function such as recruiting, training etc.
• Have broad knowledge of human resources as well as general administrative responsibilities.
• Contribute in the attainment of specific goals and results of the HR department and the organization.

Responsibilities:

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Explain company personnel policies, benefits, and procedures to employees or job applicants
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Gather personnel records from other departments or employees
• Examine employee files to answer inquiries and provide information for personnel actions.
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.
• Calculate the correct amount incorporating overtime, deductions, bonuses etc.
• Receive approval from upper management for payments when needed.
• Prepare and execute pay orders through an electronic system or distribute paychecks.
• Administer statements of payment to personnel either electronically or on paper.
• Process taxes and payment of employee benefits.
• Analyze compensation and benefits policies and ensure compliance with legal requirements.
• Advise managers on organizational policy matters and recommend needed changes.
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
• Respond to internal and external HR related enquiries or requests and provide assistance.
• Address issues and questions regarding payroll from employees and superiors.
• Prepare reports for upper management, finance department etc.
• Support the recruitment/hiring process by greeting candidates, performing checks, assisting in shortlisting, issuing employment contracts etc.
• Perform orientations, onboarding and update records with new hires.
• Produce and submit reports on general HR activity.
• Support the development and implementation of HR initiatives and systems.
• Support the management of disciplinary and grievance issues.
• Review employment and working conditions to ensure legal compliance.

Requirements:

• Proven experience as HR coordinator or relevant human resources/administrative position.
• Knowledge of human resources processes and best practices.
• Strong ability in using MS Office, databases and HRIS systems (e.g. Virtual Edge).
• Outstanding communication and interpersonal skills.
• Ability to handle data with confidentiality, well organized with a skill in time management.
• CIPD certification is an advantage.
• BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus.